What this service covers
Travelers and agencies can contact Kousha Travel for a tailored quotation covering hotels, transport, tours, events, or production support. A useful request includes travel dates, passenger count, preferred areas, room needs, budget range, and any mobility, dietary, language, or timing requirements.
Information needed for a useful quote
A complete inquiry should state arrival and departure dates, flight details if known, number and ages of travelers, room arrangement, preferred areas, target budget, desired activities, language, luggage, dietary needs, and mobility requirements. For groups, add the rooming deadline, leader contact, invoice details, and decision date.
From request to confirmation
After reviewing the request, Kousha Travel can identify missing details, check suitable suppliers, and issue a dated proposal. The client then selects or revises the option. A booking becomes confirmed only after the stated approval and payment conditions are met and the supplier confirmation is recorded.
Transparent quotations
A professional quotation identifies the service date, supplier, room or vehicle category, passenger count, currency, tax treatment, inclusions, exclusions, validity, payment schedule, and cancellation rules. It should also explain which items remain on request. This allows the client to compare offers on the same basis and reduces disputes after approval.
Booking and cancellation terms
Travel services do not share one universal cancellation rule. Hotel, vehicle, guide, venue, ticket, and activity terms may each differ. The final confirmation should show payment deadlines, non-refundable portions, amendment charges, no-show treatment, refund timing, and the procedure for force-majeure or supplier changes.
Support and emergency boundaries
Clients should know the operating contact and hours for their booking. Serious medical, security, immigration, or natural-hazard incidents must be directed to the relevant emergency service, embassy, insurer, airline, or government authority. A travel coordinator can assist with logistics but should not claim powers held by those authorities.
Privacy and document handling
Passport copies, passenger lists, flight details, dietary information, and payment records should be collected only when needed for the service and shared only with relevant suppliers. The contact page should explain secure submission, retention, and deletion practices and should not invite sensitive documents through an unprotected public form.
What you receive before confirming
The client should receive a written scope that can be checked without relying on a phone call. It should identify the operating dates, suppliers or service standards, passenger assumptions, inclusions, exclusions, price and currency, validity, payment steps, amendment rules, cancellation terms, and the contact used during operation. Any item that remains subject to availability should be marked clearly rather than presented as confirmed.
What to send us first
Send one structured brief rather than separate messages for each service. Kousha Travel will review the request, identify missing information, check suitable suppliers, and provide a dated proposal. Read the validity, payment, amendment, and cancellation terms before approval. A supplier request is not a confirmed booking until written confirmation is issued.
What is the fastest way to receive an accurate quotation?
Send one complete message with the dates, passenger count, services required, preferred areas, room arrangement, budget, and decision deadline. A single complete brief is usually faster than several short messages because the team can approach the correct suppliers immediately.
How far in advance should I contact Kousha Travel?
Contact the team as soon as the dates and approximate group size are known. Peak holiday periods, large room blocks, special vehicles, guides in a particular language, event venues, and private experiences generally require more lead time than a simple transfer or standard hotel request.
What information should I include in my request?
Provide dates, passenger count and ages, flight details if available, preferred areas, room or vehicle needs, budget range, desired activities, language, luggage, dietary requirements, mobility considerations, and the date by which you need a confirmed answer.
Does an inquiry guarantee availability or price?
No. An inquiry starts the availability check. A rate or service becomes binding only under the written quotation and confirmation terms, after the required approval or payment has been received and the relevant supplier has confirmed the booking.
Can agencies and private groups use the service?
Yes. Kousha Travel can prepare a traveler-facing plan or work with an agency, company, family organizer, or group leader. The quotation should identify the contracting party, invoice details, decision maker, passenger-data deadline, and operational contact.
What happens if weather or local conditions change the plan?
The team will follow the applicable supplier terms and discuss a safe, workable alternative where possible. Refunds, replacements, or date changes depend on the service, operator decision, local restrictions, and the cancellation conditions accepted at booking.
